When certain events occur on the PageSeeder server email notifications are sent to members. Who is notified and when can depend on the notify option set on the event and the member's group notification settings.
For example when a new comment is created in a group and notify is set to Normal, all the members of that group with a notification setting of Normal will receive an email notification. Members of that group with a notification setting of Daily digest or Weekly digest will receive notification of all new comments together in a single message sent daily or weekly.
Below are the notify options available when creating a comment, task, workflow, version, edit note, document or url event.
|Silent||Don't notify anyone|
|Minimal*||Send notification to discussion authors, assigned member and depending on status to group approvers|
|Normal||Send notification to group members|
|Announce||Send notification to ALL group members regardless of their notification settings|
* Discussion authors are NOT included for workflows.
Membership notification settings
Below are the notification settings available to a member for a specific group.
|Announcements only (none)||
Receive only special group announcements
|Essential||Receive only tasks assigned to me and replies to my posts|
|Normal (immediate)||Receive all normal new comments and tasks immediately|
|Daily digest||Essential plus a new comment and task digest daily|
|Weekly digest||Essential plus a new comment and task digest weekly|
Notification options and settings
The table below shows how notify options and membership notification settings work together (Y = notification sent to members, N = no notification sent).
|Comment/task/workflow/version/edit note/uri notify|
|Announcement only (none)||N||N||N|
- Assignee: notify the assigned member on the task step.
- Approvers: notify all group approvers if task status is in the Status Broadcast Approvers group property.
- Authors: notify all members that have added comments on this thread (does not apply to workflows).
The default notify options in the user interface (and for incoming email) are:
- Silent: for versions, edit notes, multiple workflows and URIs (documents/URLs)
- Minimal: for tasks and single workflows that have been assigned
- Normal: for comments
Only members of the group will ever be notified.
Below is a list of PageSeeder events and how they relate to notify options.
|Listed under||Notification||Notify options (*=default)|
|Event||Document activity#||Document history||Comments||Tasks||template||Silent||Normal||Announce||Minimal|
|document properties modification|
|task||Y (as comment)||new-comment||Y*|
|workflow||Y (as comment)||new-comment||Y*|
|image reference||Y (as xref)|
|moderator to accept comment||accept-comment|
|mail loop detected||auto-responder|
|change email requested||change-email-confirm|
|reset password requested||reset-password-confirm|
|moderator to accept membership||membership-accept|
|member to confirm membership||membership-confirm|
|membership and new member||membership-new-member|
|out of office received||out-of-office-warning|
|out of office sets on vacation||out-of-office-change|
|unauthorized email received||reject-comment|
Created on , last edited on