---
title: "Notification"
source: https://dev.pageseeder.com/reference/glossary/notification.html
description: "PageSeeder email notification system documentation covering when and how members receive alerts based on message settings (Silent, Minimal, Normal, Announce) and member preferences (Announcements only, Essential, Normal, Daily/Weekly digest)."
last_updated: 2026-09-08T13:40:17+10:00
tokens: ~1494
---

# Notification

When certain events occur on the [PageSeeder server](/reference/glossary/pageseeder_server.md), email notifications are sent to [members](/reference/glossary/member.md). Who is notified and when depends on the options of the event and the notification settings for the member in a particular group.

For example, when a [comment](/reference/glossary/comment.md) is created with notify set to **Normal**, it is emailed to all group members that have a notification setting of normal. Any member with an account setting of **Daily digest** or **Weekly digest** receives all comments as a single email message sent daily or weekly, instead of when they are posted.

Templates for notifications and messages are stored in the [notification folder](/reference/folders_and_files/default_template/notification.md). For details on how to customize the emails, s*ee* [organization customization](/guide/configuration/organization_customization.md) or [emails](/guide/configuration/emails.md).

## Message settings

Following are the options available when a message is spawned through the creation of a comment, task, workflow, version, edit note, document or URL event.

| Silent | Post the message but do not notify anyone |
| --- | --- |
| Minimal\* | Notify only discussion authors, assigned member, and approvers (see following for further details) |
| Normal | Notify group members |
| Announce | Override member settings and notify all group members |

\* Discussion authors are ***not*** included for [workflow](/reference/glossary/workflow.md) notifications.

## Member settings

Following are the options for a member to control how frequently they are contacted by each group:

| Announcements only | Members only receive messages when the default settings are overridden |
| --- | --- |
| Essential | Relays messages for tasks assigned to the member or when a reply has been posted to a message from that member |
| Normal | The member receives all default comments and tasks as posted |
| Daily digest | The essential setting plus any new comments and tasks created since the previous digest. |
| Weekly digest | The essential setting plus any new comments and tasks created since the previous digest |

## Notification settings

The following table provides the notification outcomes based on the intersection of the options applied to a message and the setting of each member. (Yes = message is sent, No = message is not sent).

**Comment / task / workflow / version / edit note / uri notification**

| Member Settings | Message settings |
| --- | --- |
|  | Silent | Minimal | Normal | Announce |
| Announcement only | No | No | No | Yes |
| Essential | No | Assignee/ Approvers/ Authors | Assignee /Approvers /Authors | Yes |
| Normal | No | Assignee /Approvers /Authors | Yes | Yes |
| Daily | No | Assignee /Approvers /Authors | Assignee /Approvers /Authors | Yes |
| Weekly | No | Assignee /Approvers /Authors | Assignee /Approvers /Authors | Yes |

- **Assignee** – notify the member that has been assigned on the task step.
- **Approvers** – if task status on the message corresponds to what has been set for `statusBroadcastApprovers` in [group properties](/guide/configuration/properties/group_properties.md), every member with a role of Approver is notified.
- **Authors** – unless the thread has become a workflow, notify all members that have added a comment to it.

In the user interface, each class of message has the following the default notification setting:

- **Silent** – is the setting for messages spawned by the creation of versions, edit notes, multiple workflows and URIs (documents/URLs),
- **Minimal** – is for messages spawned by tasks and *assigned*, single workflows,
- **Normal** – is for comments.

> **Note:** By default, notifications are only ever sent to the members of the group that owns the message.

## Event messages

Following is a list of PageSeeder events and details of their related messages.

|  | Listed under | Notification | Notify options (\*=default) |
| --- | --- | --- | --- |
| Event | Document activity# | Document history | Comments | Tasks | template | Silent | Normal | Announce | Minimal |
| upload | Y | Y |  |  | new-uri | Y\* | Y | Y |  |
| document creation | Y | Y |  |  | new-uri | Y\* | Y | Y |  |
| url creation |  |  |  |  | new-uri | Y\* | Y | Y |  |
| document properties modification |  | Y |  |  |  |  |  |  |  |
| structure |  | Y |  |  |  |  |  |  |  |
| attachedto | Y | Y |  |  |  |  |  |  |  |
| comment | Y | Y | Y |  | new-comment | Y | Y\* | Y | Y |
| task | Y | Y | Y | Y | new-comment | Y | Y\* | Y | Y (\* when assigned) |
| version | Y | Y |  |  | new-version | Y\* | Y | Y |  |
| workflow | Y | Y |  | Y | new-comment | Y | Y | Y | Y\* |
| edit | Y | Y |  |  |  |  |  |  |  |
| edit draft |  | Y |  |  |  |  |  |  |  |
| edit note | Y | Y |  |  | new-comment | Y\* | Y | Y |  |
| xref | Y | Y |  |  |  |  |  |  |  |
| image reference | Y | Y |  |  |  |  |  |  |  |
| moderator to accept comment |  |  |  |  | accept-comment |  |  |  |  |
| mail loop detected |  |  |  |  | auto-responder |  |  |  |  |
| change email requested |  |  |  |  | change-email-confirm |  |  |  |  |
| reset password requested |  |  |  |  | reset-password-confirm |  |  |  |  |
| password changed |  |  |  |  | change-password |  |  |  |  |
| daily notification |  |  |  |  | daily-digest |  |  |  |  |
| moderator to accept membership |  |  |  |  | membership-accept |  |  |  |  |
| member to confirm membership |  |  |  |  | membership-confirm |  |  |  |  |
| completed membership |  |  |  |  | membership-complete |  |  |  |  |
| membership and new member |  |  |  |  | membership-new-member |  |  |  |  |
| new member |  |  |  |  | new-member |  |  |  |  |
| out of office received |  |  |  |  | out-of-office-warning |  |  |  |  |
| out of office sets on vacation |  |  |  |  | out-of-office-change |  |  |  |  |
| unauthorized email received |  |  |  |  | reject-comment |  |  |  |  |